![]() Sort to rearrange rows: Unlike in a spreadsheet, you cannot rearrange Click the box for any hidden field you want to show and then click on OK. A list of all the fields appears with a check mark beside each one that is currently showing. How to show a hidden field: Right click on any field and select Unhide Fields from the context menu. How to hide a field: Drag the right edge of the column to the left until the width of the column is zero OR right click the field and select Hide Fields from the context menu. You can hide fields and show them again later. Sometimes you don't really want to see all of the information in a table. Row height, column width, font, font size, color for alternating rows, column order How to change: Home ribbon tab > Text Formatting tab group.Īll text formatting applies to the whole datasheet.ĭatasheet with default formatting (Access 2010) A black bar appears between columns for the new location.Ĭell formatting: Font, font color, font size, grid lines, background color for alternating rows Or choose Best Fit in the Field Width dialog.ĭon't do this with fields that have lots of text!ĭoes not change order of fields in Table Design view. How to change: Drag right edge of column selector or right click column selector at the top of the column and select Field Width.īest Fit: Double-click the right edge of a column selector to make the column width enough for the widest item in the column. The widest item currently visible in the column. Standard width is 1", which is 11.75 characters when the default font is used, Calibri 11pts.Ĭolumns do not have to be all the same width. How to change: Drag divider between record selectors or right click a record selector at the left end of the row and select Row Height. Standard height is 14.25 points when the default font is Choose No to get rid of all layout changes since the last time you saved. You will get a message asking if you want to save your layout. Layout changes: Any time you save the table, layout changes are saved.ĭump all layout changes: If you try to close the table that has unsaved layout changes, In the Datasheet View you can change the appearance of the datasheet (the layout) in a number of ways. ![]() ![]() Layout - Datasheet View: Change appearanceĭata - Datasheet View: Add/remove records edit dataįields, edit field names, data types, and properties So we have three categories of changes to make: This lesson covers a lot of ground, but we are really only getting a taste for the various features that you can control for a table. You will certainly want to add new records and Like LastName or for a number field like NumberOnHand. You may need to increase the field size for a text field Jan's Working with Databases Basics: Access Objects: Manage TableĬreate, you will find that you need to make changes. ![]()
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